Updated January 1, 2024
Registry Connect Co-op is committed to protecting your personal information, which we manage in accordance with Alberta's Personal Information Protection Act and other applicable laws. This policy explains what sort of information we collect, why we collect it, and how that information is used. It also explains how you can access and update your own personal information.
We collect two kinds of information:
Collection
We collect only the personal information required to provide our services. This includes information provided by you on the Application Form, the Statutory Declaration for Proof of Identity, and the Registry Connect Co-op Payment Page, and any information provided in your email correspondence with Registry Connect Co-op. This information is only used to process your request for Alberta Vital Statistics documents, and is not disclosed except to authorized personnel who need it to answer questions and process your request. We will not share your personal information with any third party outside Registry Connect Co-op and Alberta Vital Statistics, unless we are required to do so by law.
Information collected on the Application Form and the Statutory Declaration for Proof of Identity is in accordance with the Vital Statistics Act and Regulations. It is required by Vital Statistics to complete the request and may be used for statistical purposes or delivering joint provincial and federal programs. Collection is authorized under s. 33(a) and (c) of the Freedom of Information and Protection of Privacy Act. Questions about the collection can be directed to Vital Statistics at vs@gov.ab.ca or 780-427-7013 (toll free 310-0000 within Alberta).
Consent
By submitting your completed and signed Application Form, Statutory Declaration for Proof of Identity, and Registry Connect Co-op Payment Page, you have given your consent to Registry Connect Co-op to use the information provided to process your request on behalf of Alberta Vital Statistics.
Use
Your personal information is only used to provide the services that you request. This includes the search for Alberta Vital Statistics records, contact with you to resolve any issues or questions, and the sending of the requested documents by mail or courier.
Sharing
As an authorized agent for the Government of Alberta, Registry Connect Co-op shares application information with Alberta Vital Statistics in order to process requests for documents. We will not share your personal information with any third party outside Registry Connect Co-op and Alberta Vital Statistics.
Access
You may contact Registry Connect Co-op to update your personal information for a request that is in progress. Any information or documentation sent with your application that is not required to be submitted as part of your request will be returned to you or destroyed. Once a request has been completed, your Application Form, Statutory Declaration for Proof of Identity, and Registry Connect Co-op Payment Page are stored securely for a period of 1 year after which they are destroyed.
Collection
We collect some non-personally identifying information of the type that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request.
We also collect some potentially personally identifying information such as Internet Protocol (IP) addresses. We do not use such information to identify our visitors, however, and do not disclose such information unless required to do so by law.
Cookies
A cookie is a small piece of text information that we send to your browser, and store on your computer. Your browser may provide this information to us each time you return.
We use cookies to remember information about your current browsing session within our site, and to remember certain site preferences.
You may also receive third party cookies when you visit our site. Please see the following privacy policies to find out how these third parties use your information:
Opt-out
You may opt-out of the collection of some of this information at any time by enabling the "Do Not Track" feature, should your browser support it. For more information on how to do this, please see All About Do Not Track.
Use
In general, we use this information to better understand how our visitors use this site, in order to improve the service that we provide to you.
Sharing
We do not rent or sell non-personal information to anyone. From time to time, we may share aggregated statistics (for example, the total number of visitors to the site in one month) with trusted third-parties, who are subject to non-disclosure agreements.
We may change our Privacy Policy from time to time, at our sole discretion. We encourage visitors to frequently check this page for any changes to our Privacy Policy. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.
For privacy-related queries, please contact:
Privacy Officer
Registry Connect Co-op
Suite 207, 236 91 Street SW
Edmonton, AB T6X 1W8
Phone: 780-415-2225
Email: privacy@aara.ca